January 8, 2008 Steering Committee Conference Call
Posted on January 8, 2008
Filed Under Uncategorized
Tags: BYU management Society, Conference Call, One Page Business Plan, Steering Committee
Free Conference Call/Playback
The BYU Management Society Steering Committee used a new conference call system on its January 8, 2008 conference call, hosted by freeconferencecall.com. This new system allows everyone to dial in and there is no charge for the conference call service other than each individual pays his or her own long-distance charges. Those who could not participate can call in at their convenience, 24/7, and listen to a recording of the conference call. Please see the January 3, 2008 e-mail from Rixa Oman for instructions.
Participants
Participating in the conference call were the following:
- Rixa Oman, Executive Director
- Robert Gardner, Alumni Relations Director, External Relations
- Joel Deceuster, National Advisory Committee
- Bill Chapman, Steering Committee Chair and Southern California Region Chair
- Troy Romero, Steering Committee Chair-Elect, Northwest Region Chair
- Christian Feinauer, BYU Alumni Board Representative
- Cynthia Halliday, International Region
- Helena Hannonen , Northern California/Nevada Region
- Mark Dickson, Atlantic Region
One Page Business Plan
Joel Deceuster led the Committee in a review of the One Page Business Plan. Each member of the Committee was encouraged to update their reports on the One Page Business Plan at least one day before the monthly conference calls so that everyone can review the information before the call, which will expedite the discussions and make them more meaningful.
Missing Data
Several of the objectives and action plans lacked data which makes them goals without a way to measure our progress. Joel and Rixa will confer regarding whether the data relating to each objective and action plan is obtainable and, if not, how to revise those so that they are measurable.
The following is a summary of items that are lacking data:
- Objective #1: Scholarship Funds
- Objective #2: Dues paying members
- Objective #4: Active boards/President Elects
- Objective #5: 12 Month Calendar
- Objective #6: Website Usage
- Objective #9: Regional Conference Calls
- Action Plan #2: Plan for Strengthening Boards
- Action Plan #8: Announce Plan for Sister City Chapters
OBJECTIVES
#1 – Scholarships
No data.
#2 – Dues Paying Members
No data.
#3 – New Chapters
Bill has posted on the “View Comments” tab of the “# of Chapters” Objective a report of progress towards developing five new chapters before the Annual Leadership Conference. The following are the chapters we are focusing on and for which written reports are posted:
- San Francisco – Joel and Helena
- Rancho Santa Margarita, California – Bill
- Central Ohio, Columbus – Brian
- Richmond, Virginia – Mark/Sonny
- Oklahoma City – Jere
- California Central Coast – Bill
Bill requested that everyone working with a prospective new chapter provide a date of each step taken and what was done towards forming a new chapter. An example is given for the Rancho Santa Margarita chapter on the One Page Business Plan under the “Comments.”
#5 – 12 Month Calendar
No data.
#6 – Website Usage
No data.
#7 – Chapters Visited by NAC
Joel reported that a number of visits by NAC members had taken place in recent months. Rixa is going to send a letter to chapter presidents about NAC visits.
#8 – Meridian Magazine Articles
Helena reminded everyone that she sent an e-mail with a proposed schedule for submitting articles to the Meridian Magazine. If you have not already done so, please review the list and let Helena know whether or not you can provide an article in the month requested. She also sent out editorial guidelines for the Meridian Magazine articles and Rixa will post those guidelines on the “Resources” section of the website.
ACTION PLANS
#1 – Speakers Bureau
Rixa is updating the Speakers’ Bureau List and will send a letter to Chapter Presidents together with information about NAC visits.
#2 – Strengthening Boards
No data.
#3 -Worldwide Membership Drive
Troy has drafted a letter which he proposes be sent by Elder Bateman to all present and former members of the Society, if possible. Would like the letter finalized by the end of January. We need to find out if there is a database of “former” members and whether their “former” addresses will still be good. The membership drive is slated to to be completed by March 31, 2008.
#4 – Recruiting Marriott School Grads
Robert Gardner is sending a letter to Chapter Presidents to find out whether they will agree to waive dues for all first-year members (graduating students).
#5 – At Least One International Chapter to Join the Steering Committee Conference Call
Cynthia was planning on inviting international chapter presidents to join the Steering Committee conference call in March 2008. This will be part of the planning for the Asia Regional Conference on May 31, 2008.
#6 – Asia Regional Conference
Saturday, May 31, 2008 is the date for the Asia Regional Conference. Cynthia has e-mailed Doris and will follow up by the end of the week regarding the Asia Regional Conference to be held in Hong Kong. Helena is trying to get a lot of people to go. Dean Ned Hill will be there. Troy has a client who is a possible Chapter Chair, who is not LDS, but that is not a requirement of membership in the Society nor to hold office.
#7 – Photo Directory
Robert posted five questions on the One Page Business Plan, in the Comments section under this Action Plan. These questions are designed to be part of a survey tool to be sent to all chapters. Please post any additional questions you would like added to this survey on the blog by the end of this week.
#8 – Sister Cities
Helena posted that Silicon Valley Chapter has Helsinki, Finland as Sister City Chapter.
#9 – Annual Leadership Conference
Brian has posted his “next steps” for the Annual Leadership Conference. Dean Ned Hill has been recommended for the Lowell Bennion Award. He will be finishing his term as Dean of the Marriott School in July 2008 and it was agreed that he would be the perfect candidate. Jon Huntsman was suggested as a possible keynote speaker based on his book, “Winners Never Cheat,” and his Christmas day CNN Headline News interview with Glenn Beck.
Regional reports were given by those present. Those reports can be reviewed by listening to the playback of this conference call. The conference call was adjourned and the next conference call will take place on February 5, 2008 at 11 a.m. MST.
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Joel and I talked about the problem of collecting and posting the correct data for the objectives. We are suggesting making changes to the plan.
In summary:
#1 Scholarships – this should be a question on the survey that Robert is creating (with Cynthia).
#2 membership – I will take this one over and query the database monthly before the call for updated numbers of members. Should be actual numbers.
#3 # of chapters – this would work better as an actual number of chapters, so each month’s actual will show the total of existing active chapters there are at that moment.
#4 Active boards – We are suggesting that this should be changed slightly – with a focus on Active Boards in the Database and not just on Chair Elects. This will also be actual numbers. On the survey, we will ask the chapters about their boards.
#5. 12-month calendar. We feel this goal is too high. Asking for a 6-month calendar that is on the online calendar is perhaps within a better range of possibility. This will be in actual numbers. We may have to get the info by looking at the calendar or survey.
#6. Using the website — Changing to actual numbers of chapters, not percentages. We still need to define “Using the website”. As of December, there were 17 chapters really using their website with regularly updated info, and there were 40 with something on it (but not always up-to-date).
#7. NAC visits. We are trying to find a good way to get this number.
#8. Articles. Looks like we are good here.
#9. Regional conference calls. Actual numbers each month. We will get reports on the conference call.
Comments?
Bill, Here are my Written Plans you asked to be added to the Blog. I was unsure where to place them so I chose to add this to the minutes from last month.
Written Plans for BYUMS
Objectives
#4 – 70% of all Chapters will have an active Board and Chair-elect by the end of 2008.
a. Inform Chapter Presidents of the benefit of a full board.
i. More effectiveness, less burnout.b. Share “success stories” to foster adoption.
c. Ask Regional Directors to share ideas between chapers in each region.
d. Create mentoring opportunities for well-developed chapters to help less-mature organizations.
e. Track success using ‘One Page Business Plan’ Scorecard.
Strategies
#3 – Create Community Awareness by recognizing business with moral and ethical leaders.
a. Create an agenda item at Board meetings to consider companies that exhibit moral and ethical behavior
b. Highlight chosen companies in chapter newsletters
c. Invite principals of notable companies to luncheons and recognize moral and ethical behavior as part of the program.
d. Measure progress with quarterly reporting through Regional Dierctors.